Mu Chapter - South Dakota
The Delta Kappa Gamma Society International

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The Delta Kappa Gamma Society International
Chapter Rules of Mu Chapter
(Revised February 2004)

 ARTICLE I
NAME

 The name of this chapter shall be Mu Chapter, Alpha Pi State, The Delta Kappa Gamma Society International.

 

 ARTICLE II
PURPOSES AND MISSION STATEMENT

 The purposes of this chapter shall be the seven purposes of The Delta Kappa Gamma Society International (CONSTITUTION, ARTICLE II).

Section A
Purposes
:

1.    To unite women educators of the world in a genuine spiritual fellowship

2.    To honor women who have given or who evidence a potential for distinctive service in any field of education

3.    To advance the professional interests and position of women in education

4.   To initiate, endorse, and support desirable legislation or other suitable endeavors in the interest of education and of women educators

5.   To endow scholarships to aid outstanding women educators in pursuing graduate study and to grant fellowships to women educators from other countries

6.    To stimulate the personal and professional growth of members and to encourage their participation in appropriate programs of action

7.    To inform the members of current economic, social, political and educational issues so that they may participate effectively in a world society

Section B
Mission Statement:

The Delta Kappa Gamma Society International promotes professional and personal growth of women educators and excellence in education.

 ARTICLE III
MEMBERSHIP

 Section A

The membership of Mu Chapter shall be composed of active, reserve, and honorary members. All membership is in accordance with the CONSTITUTION, ARTICLE III and the INTERNATIONAL STANDING RULES 3 – MEMBERSHIP.

 

Section B
Invitation to Membership:

1.   Written nominations for new members shall be submitted to the membership committee at least two months
       previous to the planned initiation to allow time for a careful check of the candidates’ qualifications.

2.   Chapter members shall vote on candidates at a regular meeting previous to the planned initiation meeting.

Section C
Issuance of Invitations:

Following the meeting at which voting for candidates has taken place, the president shall issue a formal invitation to the candidate to become a member of Mu Chapter and request a response at least a week prior to the next scheduled meeting. Responses should be retained in the membership file.

 Section D
Orientations:

Orientation shall be conducted by members of the Membership Committee and the President prior to the time of the initiation.

Section E
Initiation:

The Membership Committee shall be responsible for all arrangements regarding initiation.

Section F
Meeting Attendance:

1.  Each member is expected to attend at least one-half of the yearly meetings. Illness, family concerns, inclement weather, extended travel, and/or a professional conflict excuses a member from attendance at meetings, but a member is expected to notify the designated person with her reason for non-attendance.

2.   Attendance shall be taken at each meeting by the recording secretary.

Section G
Delta Kappa Gamma pins:

The Delta Kappa Gamma pin(s) of any member shall be returned to the chapter treasurer upon resignation or demise of the member.

 ARTICLE IV
FINANCES

Section A

Financial matters of Mu Chapter shall be in accordance with the Constitution Article IV and those of International and Alpha Pi State Bylaws and Standing Rules.

Section B
Annual Dues:

1.   Mu Chapter annual dues and fees shall be the amount assessed by International and State rules plus chapter
      dues for active for reserve members. Mu Chapter life active members shall pay only annual chapter dues.
      a.   One dollar of chapter dues supports the International World Fellowship Fund.
      b.   One dollar of chapter dues supports the International Emergency Fund.

2.   Changes in chapter dues and fees shall be approved by a two-thirds majority vote of the members present
      at a regular meeting, following an announcement of the recommended changes at a previous chapter meeting
      or through the newsletter.

Section C
Financial Controls:

1.   The finance committee shall submit a proposed budget annually for adoption by the Executive Board at the
      September meeting.
2.   Any expenses not included in the budget shall be approved by the Executive Board prior to payment by the
      treasurer.
3.   Arrangements for annual audit of chapter accounts shall be made by the chapter finance committee and
      presented to the Executive Board for adoption and filing at the September meeting.
4.   Special assessments, if needed shall be determined by a vote of the members present at a regular meeting.
5.   All expenses shall be submitted within the current fiscal year (ending June 30) for reimbursement and shall be
      accompanied by receipts.

Section D
Project Funds:

Project funds are donations from chapter members for approved projects.

Section E
Memorial/Gifts:

Memorial/Gifts shall be funded from the treasury according to the following guidelines:
1.   An honorarium may be given for special speakers.
2.   Death of a member: A rose in a bud vase shall be provided for the services by the treasurer.

 ARTICLE V
ORGANIZATION

Section A

Mu Chapter shall govern the conduct of its business in a manner consistent with The International Delta Kappa Gamma CONSTITUTION and the ALPHA PI STATE BYLAWS.

 Section B

Boundaries for Mu Chapter are determined by the ALPHA PI STATE EXECUTIVE BOARD.

 ARTICLE VI
OFFICERS AND RELATED PERSONNEL

 Section A

Mu Chapter officers shall be a President, a First Vice-President, a Second Vice-President, a Recording Secretary, a Corresponding Secretary (all elected), and a Treasurer (appointed by the Executive Board).

The immediate Past-President shall be the parliamentarian.

There shall be a Nominations Committee of three members, all elected

Section B

Installation of new officers shall be conducted at the last meeting of the biennium, following election at the previous meeting.

Section C
Duties of Officers:

These officers shall perform the duties as prescribed in the CONSTITUTION, ARTICLE VI as authorized by the ALPHA PI STATE BYLAWS and MU CHAPTER RULES. In addition the duties listed below shall be followed:

The immediate Past-President shall be the parliamentarian.

There shall be a Nominations Committee of three members, all elected

Section B

Installation of new officers shall be conducted at the last meeting of the year, following election at the previous meeting. 

Section C
Duties of Officers:

These officers shall perform the duties as prescribed in the CONSTITUTION, ARTICLE VI as authorized by the ALPHA PI STATE BYLAWS and MU CHAPTER RULES. In addition the duties listed below shall be followed:
1.   President
      a.   Shall prepare and distribute a newsletter to inform members of meetings and other activities. She may
            ask for help from the membership. Supplies and postage shall be paid by Mu Chapter.
      b.   Shall activate the telephone tree and e-mail to relate concerns to membership.
      c.       Shall present the president’s pin to the incoming president at the time of installation.
      d.       Shall complete Form 6 and other related forms, and forward to appropriate parties.

2.   First Vice-President
      a. Shall serve as chapter membership chairman.
      b. Shall organize and conduct initiation of new members.

3.   Second Vice-President
      a.   Shall serve as chapter program chairman.
      b. Shall head the Program Committee and produce the program booklet.

4.   Recording Secretary
      a.   Shall serve as secretary to the executive board.
      b.   Shall keep minutes and attendance of all meetings.
      c.   Shall furnish the president with a copy of the minutes.

5.   Corresponding Secretary
      a.   Shall carry on such correspondence as may be delegated to her by the president.
      b.   Shall be responsible for sending appropriate cards to members.

6.   Treasurer
      a.   Shall serve as a member of the finance committee.
      b.   Shall serve on the executive board.
      c.   Shall present an itemized report of transactions at each business meeting.
      d.   Shall purchase a president’s pin for presentation at the installation.
      e.   Shall award a $75 scholarship to any member in her last semester of graduate study upon notification by
            the scholarship committee. Award shall be made at a regular monthly meeting.
      f.    Shall notify the state treasurer when a former member has been reinstated.
      g.   Shall have the books available for the annual Financial Committee review.

Section D
Terms of Office
:

1.   Officers shall be elected in even-numbered years and shall have a term of two years, unless otherwise
      specified, or until a successor has been named.

2.   No officer, except the treasurer, who is appointed by the executive board in odd-numbered years, may
      serve in the same office longer than two terms in succession.

3.   All officers shall take office on July 1 following their election.

Section E
Vacancies:

1.   When a vacancy occurs in the office of president, the first vice-president shall become president.

2.   When a vacancy occurs in other elective or appointive positions, the president shall name a successor. 

Section F
Nominations and Elections
:

1.   Nominations for elective chapter officers shall be announced by the Nominations Committee at the February
      meeting. The committee shall submit the name of one nominee for each elective office. Consent of each
      nominee must be obtained.
 

2.   Election shall be by ballot and by majority vote of members present. If there is but one nominee for an office
      the election may be by voice vote.
 

3.   The nominations committee shall prepare the ballot and conduct the election at the March meeting.

 ARTICLE VII
MEETINGS

Mu Chapter shall hold at least seven meetings annually with dates determined by the Executive Board. There shall be a combination of dinner, brunch, and dessert meetings.

ARTICLE VIII
EXECUTIVE BOARD

The members of the executive board shall be elected officers and the immediate past-president The treasurer shall be a member of the executive board.

The duties of the executive board shall be as specified in ARTICLE VII, SECTION C of the CONSTITUTION, and the ALPHA PI STATE BYLAWS.

Meetings of the executive board shall be held at least twice each year.

Special meetings may be called by the president.
1.   The presence of a majority of the voting members of the board shall constitute a quorum at meetings.
2.   A vote by telephone is authorized when necessary.

 ARTICLE IX
COMMITTEES

Section A
Chapter Committees:

1.   Chapter committees shall be established in accordance with the CONSTITUTION, ARTICLE VIII,
      SECTION A, AND ALPHA PI STATE BYLAWS, ARTICLE IX.
       a.       The committees shall be composed of members with designated responsibilities

Section B
Standing Committees:

1.   Society Business:
      a.   Nominations Committee
      b.   Finance Committee
      c.       Membership Committee
      d.       Historian

2.   Program of Work:
      a.   Personal Growth & Services Committee
      b.   Professional Affairs Committee
      c.   Research Committee
      d.   Program Committee
      e.   Music

3.   Educational Services:
      a.   Communications Committee
      b.   Scholarship Committee
      c.   Webmaster

Additional committees may be designated by the President or Executive Board.

 Program Committee:

1.   Shall develop the programs. The committee shall decide if programs are to be planned for two years. The
      program shall be limited to thirty (30) minutes and the people to be on the programs for individual meetings
      should be informed of this time before the meetings.

2.   Guest speakers, other than Delta Kappa Gamma members, may be given a gift from the chapter. The
      committee inviting the guest speaker will be responsible for selecting the gift in accordance with Section E(1).

3.   Communication Committee
      a.   Shall be responsible for newspaper announcements of monthly meetings.
      b.   Shall be responsible for contributions to the state newsletter.

4.   Scholarship Committee
      a.   Shall be responsible for keeping a record of members earning advanced degrees.
      b.   Shall notify the treasurer when such scholarship should be granted.

5.   World Fellowship & Awards Committee

 ARTICLE X
PARLIAMENTARY AUTHORITY

ROBERT’S RULES OF ORDER NEWLY REVISED (current edition) shall govern the proceedings of Mu Chapter in all cases not provided for in the CONSTITUTION, ALPHA PI STATE BYLAWS, and the RULES OF MU CHAPTER.

ARTICLE XI
STATE CONVENTION/WORKSHOP ATTENDANCE
 

Fee/Mileage Payment:

Mu Chapter shall pay the registration, meals, and lodging of the Chapter President (or her designee when attending the state convention and fall workshop(s).

ARTICLE XII
AMENDMENTS

 Section A
The chapter rules may be amended or rescinded by a vote of the majority of members present at a regular meeting, providing notice of proposed amendments shall have been given to members at the previous meeting.

 Section B
Proposed amendments to the Chapter rules shall be submitted in writing to the president.


Alpha Pi State Delta Kappa Gamma International 

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Last updated:
October 30. 2013